A Document Management System Is Only as Good as Its Index by Viking Software SolutionsWelcome, Guest      sign in | register | help

   Search for:        Advanced Search
Research Abstract
A Document Management System Is Only as Good as Its Index
by Viking Software Solutions

> View this now

Published on: April 2008
Type of content: WHITE PAPER
Format: Adobe Acrobat (.pdf)
Length: 3 pages
Price: FREE

Consider the various aspects of document management: Web-based storage vs. in-house servers; simple index vs. advanced taxonomy with metadata; all-in-one systems vs. interfaced open systems; searching time vs. indexing time.

In all of these comparisons one thing emerges as the single most important factor; the validity of the index assigned to the document images. 85% correct isn't adequate, nor is 90%, or even 98%. An index must be 100% correct 100% of the time, or there will be lost images. These losses translate into to wasted time because you will not know that you cannot locate a document until after you have spent hours searching for it.

Think of the time it takes to locate a paper document that is missing. Searching for an image can be even more time-consuming. Therefore, indexing correctly is an essential part of document management.

Indexes can consist of a few key fields per document or the full text. There are several different ways to capture the information that goes into the index. Many companies use automated character recognition on a number of levels from barcode to ICR. Others use key-from-image operators. Whether the initial process of gathering information is automated or manual, document management systems need a quality assurance process that guarantees accurate indexes. The bottom line for any type of data capture is that the system must have a way of validating the information through a second operator, a database lookup, or both, if you want a useful, accurate index.

> View Company Report
> View all content by this company
> Return to Search Results

  The Complete KnowledgeStorm Network of Technology Search Sites. Focused searching for faster results.

TechTarget provides enterprise IT professionals with the information they need to perform their jobs - from developing strategy, to making cost-effective IT purchase decisions and managing their organizations' IT projects - with its network of technology-specific Web sites, events and magazines.

TechTarget Corporate Web Site  |  Media Kits  |  Reprints

  TechTarget - The IT Media ROI Experts