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Research Abstract
10 Steps to Establishing an Effective Email Retention Policy
by CA Technologies.

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Published on: January 23, 2009
Type of content: WHITE PAPER
Format: Unknown
Length: 12 pages
Price: FREE

Building a well-planned, enterprise-wide email retention policy helps establish uniform and consistent rules for all email and electronic records. Such a policy outlines email content, sets retention and deletion criteria and provides the flexibility to accommodate litigation holds and enable role-based user access. Leveraging a robust Information Governance solution also helps simplify the management of this process. The ideal solution should automate retention policy enforcement and task documentation, while providing an archiving and retrieval engine that streamlines an organization's ability to locate messages for audits, litigation and eDiscovery in a timely and cost-effective manner.

Using an automated Information Governance solution as the authority to manage an email retention policy enables organizations to meet eDiscovery, compliance and knowledge management requirements, while improving email system performance and reducing costs. Specifically, organizations can:

  • Reduce eDiscovery costs

  • Improve regulatory compliance

  • Reduce the risk of sanctions

  • Improve IT performance without increasing costs

  • Enhance data access

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